We are hiring!

By | January 4, 2024

We are looking to hire a hands-on administrator who will lead our small team in the following areas: finance, administration, human resources, data management, and IT.  Based on skills of the available applicants, the range of responsibilities and training are flexible to accommodate the chosen candidate. The candidate may be offered either a Manager or Director position, commensurate with experience.

The Finance and Operations Manager or Director will be responsible for financial tracking and reporting activities and assisting in general administration, including HR, data tracking, and IT. The Finance and Operations Director would additionally take the lead on financial/business strategy, budgeting, and forecasting, as well as internal policy development and data analysis.

The right candidate for either position will also be a creative problem-solver with excellent attention to detail who works well independently and as part of a team, and an advocate for structural change, grounded in principles of racial, economic, and social justice.

This is a hybrid position with considerable flexibility for remote work, although on-site work in the Madison area will be a regular part of the job, 1-2 days per week. The selected employee must report to the MACLT office on their first day of employment and with ongoing regularity after that. In addition, the employee may need to report to MACLT in person on short notice as operational needs require. Occasional evening work will be expected to attend organizational governance meetings.

Title:  Finance & Operations Manager

or Finance & Operations Director

Reports to: Executive Director

Position Information

  • Full-time exempt at 40 hours per week (1.0 FTE)
  • Expected salary ranges:
    • Finance & Operations Manager: $60,000 – $75,000
    • Finance & Operations Director: $80,000 – $100,000
  • Madison location with hybrid work expectations
  • Benefits include:
    • Employer-supported health insurance package
    • SIMPLE IRA retirement plan with 3% employer match
    • Eight weeks paid time off per year: six weeks of accrued time off (including sick, personal, vacation time) and additional two weeks of paid holiday time per year

Duties and Responsibilities

  • Financial Management (50%)
    • Expectations of Finance and Operations Manager:
      • Ensure that regular financial tasks are completed on time
      • Maintain accurate financial records categorized by program and grant, with the support of other staff
      • Prepare and submit compliance reports for funders, including for federal grants
      • Generate, present, and interpret routine financial reports for the Boards of Directors
      • Lead the annual audit process, ensuring timely completion (with external auditors)
      • Generate invoices within Quickbooks and communicate with clients about their balances
      • Ensure that all government tax forms, audits, and other required external reporting documents are filed accurately and on time
    • Additional Expectations of Finance and Operations Director (below). These responsibilities can be developed over time through training for someone in the Manager position:
      • Ensure that all funds are managed in full compliance with GAAP
      • Reconcile bank statements, and report variances as needed
      • Direct and train staff on logging bills, printing checks, and other bookkeeping tasks
      • Work with the ED to develop and manage the yearly budget
      • Design and propose financial strategies that are aligned with MACLT’s mission
      • Lead long-range financial planning including short- and long-term forecasting
      • Assist the ED in the creation of housing development proformas
      • Develop and oversee fiscal controls and ensure organizational compliance
      • Works with Board Treasurer to lead the Finance Committee meetings
  • Operations Management (40%)
    • Expectations of Finance and Operations Manager:
      • Manage administrative functions to ensure efficient and consistent operations
      • Oversee HR functions including administration of payroll, benefits, and background checks
      • Draft documents from MACLT templates for homeownership programming including ground lease contracts and other forms as part of our programming
      • Support the development of agendas and supplemental materials for Board of Directors
      • Manages Information Technology (IT) needs, with assistance from outside consultants as needed
      • Establish and manage documentation of training materials, as well as internal procedures
    • Additional Expectations of Finance and Operations Director (below). These responsibilities can be developed over time through training for someone in the Manager position:
      • Enhance professional development, compensation and benefits, performance evaluation, training and recruiting, in collaboration with the ED
      • Lead the continued development of appropriate policies and procedures
      • Maintain appropriate insurance coverage for the organization, documenting, addressing, and preventing any potential risk management issues
  • Information Management (10%)
    • Expectations of Finance and Operations Manager:
      • Develop information management policies and procedures for the staff team
      • Lead the management of office and cloud file organization, including digitization of archival records
      • Ensure proper maintenance of donor and member data in Airtable database/CRM
    • Additional Expectations of Finance and Operations Director (below). These responsibilities can be developed over time through training for someone in the Manager position:
      • Lead the collection, management, and reporting of programmatic impact data for funders
      • Data analysis and visualization of impact data
  • Other duties as assigned

Knowledge, Skills and Experience

Minimum Qualifications

  • BA in Finance or Accounting, or equivalent training
  • Minimum 5 years of professional experience with at least 2 years of demonstrated relevant finance experience
  • Familiarity with essentials of human resources principles
  • Experience selecting and overseeing software installations and experience troubleshooting technological problems
  • Proficiency with computer software: Microsoft Word, Excel, Zoom, Google Suite, and Quickbooks Online
  • Proficiency with Airtable or other database management experience
  • Personable, professional, and comfortable communicating with others in person and electronically
  • A successful track record in setting priorities; keen analytic, organization and problem solving skills which support and enable sound decision making

Preferred Qualifications

  • MBA
  • 10 or more years of overall professional experience
  • 5 or more years in financial or operations management
  • Accounting certification, such as CFA or CPA CFA, CPA
  • 2 or more years experience leading grants management and compliance reporting, especially with HUD grants
  • Experience with real estate financing, development, and the creation of proformas
  • Demonstrated experience with design and implementation of financial systems and procedures
  • Demonstrated ability to prepare clear, accurate, well-organized written and financial reports and to communicate verbally in an effective and concise manner
  • Experience developing HR policies and procedures
  • Supervisory experience, and ability to manage a team in person and remotely
  • Proficiency with WordPress and willingness to support the organization’s website
  • Proficiency with Spanish language and willingness to offer document translations in Spanish
  • Track record of success in driving organizational change

All qualified applicants will be considered for employment without regard to race, religion, color, age, marital status, disability, sex, sexual orientation, gender identity or national origin.

Apply Today

Applications will be accepted on a rolling basis, with a preference given to applications received by 11:59 PM on January 24. Please submit a cover letter and resume to hiring@maclt.org.